Office printers have come a long way in recent years in regard to print quality, speed, and volume. As technology continues to advance, newer equipment allows your office to become more productive and cost effective. Your office cannot compromise when it comes to quality. Multifunction printing equipment has set itself apart from the competition as the high quality alternative to your standard desktop printer. Multifunction printing gives you the combined ability to print, copy, scan, and fax, all from one machine. There are many benefits your office will gain by switching to Multifunction, including:

• Easy to use interface
• Save on office space by consolidating equipment
• Improved the efficiency and productivity of your office
• Easily update your document management system

There are many reasons to make the switch to multifunction printers in your office. If you would like to learn more about the benefits of switching to multifunction, please contact Southern Solutions today! continue reading...

Old copy machines and multifunction printers change hands quite often. Once your lease is up or you are ready to sell your old equipment to upgrade, there is a plethora of information just sitting on your devices, waiting for someone with a little bit of knowledge and software that can be obtained for free online. There are a few easy ways to help safeguard your data from those who are seeking to exploit it.

• Wipe your Hard Drive - Copy machine sand Multifunction printers produced in the past ten years most likely have a built in memory system. This allows for the instant retrieval of previously scanned documents, without the need of the original.
• Data Security Kits - utilizing a data security kit will further protect your data and ensure that files cannot be accessed or recovered, even after deletion.
• Replace the Hard Drive - If you are really worried about talented hackers getting ahold of your data, the safest route is to replace the hard drive in your device altogether. This ensures your data stays safe and cannot be retrieved.

These are just a few of the ways you can ensure your data is safe, even after you sell your copy machine. Contact us today to learn more about how you can ensure your data is always secure. continue reading...

IT Services from Southern Solutions can help you get a jump on all of your IT and network issues before they get out of hand. Our team can help give you the peace of mind of knowing that if a problem does arise, that we will be there to help through every step of the way. IT issues can be frustrating to say the least. Having an experienced team at your disposal can decrease downtimes, increase employee productivity and help get everyone back on track.

Common Network Issues include:

• Security: Do you know if your network is secure? Our team can ensure that your network is up to date and as secure as possible.
• Downtime: Don’t waste time, money, and productivity again by facing long downtimes. Southern Solutions gets you back up and running in no time!
• Backup: Is your data backed up in case of an emergency? Southern Solutions helps you ensure that you don’t lose important client or internal data if disaster strikes.

Contact us to learn more about our Network Services and IT Support from Southern Solutions! continue reading...

We were proud to support the St. Mary's Northern Soccer League in the Fall 2011 season.  Check out a picture of the Southern Solutions All Stars below!

Many changes are happening in the way that we conduct business. One of the biggest changes is the introduction of the cloud to our normal everyday business processes. The cloud is data stored digitally that can be retrieved by users on a network. This allows for the elimination of physical filing systems, and gives users quicker and more efficient access to the files they need.

There are a few steps that a business needs to take before making the jump into the cloud:

· Assess your needs – Determining exactly what you need in regards to your network is the first step. This helps you discover the best ways to implement the cloud, such as storage, accessibility, etc.

· Evaluate current equipment – Taking an inventory of the equipment you already have will help you in determining your next steps and what equipment is needed.

· Find the right document management program – There are many businesses out there that offer document management services. Finding the right company is vital so you get everything you need from your document management service.

If you would like to learn more about document management and making the transition to the cloud, please contact us today. continue reading...

Paper is one of the most fundamental parts of an office. It makes up a significant portion of our documents, promotional materials, employee and client information, as well as financial information just to name a few. Needless to say, paper has been the basis of information storage for a very long time.

Technology is advancing in such a way that we no longer have to rely on paper as the only way to store documents. Digital files have given us the freedom to reduce printing within our office and begin to cut costs from our print budget. Aside from saving money from printing less, utilizing digital files has also allowed us to reduce the amount of file storage we must have available in our office. This means we can utilize this space for more important means.

Currently, we are not at a point where we can fully eliminate paper from our offices. However, there will come a time where printed materials are kept to an extreme minimum. This will allow offices to repurpose a portion of their budget currently dedicated exclusively to printing.

Print management programs are allowing businesses to begin reducing printing in many areas. Even today there is a significant amount of printing taking place that is unnecessary. By eliminating excess printing from your office, you will begin to see immediate benefits in both savings and productivity. If you would like to learn more about how print management can help your office save, contact us today! continue reading...

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sales@southernsolution.com

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