Ricoh

New color multifunction systems allow businesses to create color documents quickly and cost-effectively.  These systems print, copy and scan in brilliant color, equipping you with the tools to create, duplicate, and store your creations.

Make sure you’re staying ahead of the curve by investing in a color-enabled MFP.  Enjoy the same function and added benefit of professional color for about the same investment as a black-and-white system. Compared to ink jet or laser printers, a color-enabled MFP allows you to print, copy, and scan in full color at faster speeds for a fraction of the cost. Digital copiers also produce high-resolution copies with more clarity and detail than analog copiers.

Color ink jet printers are actually the most expensive color output devices to operate.  As high profit items, ink jet cartridges are now the focus of most office supply stores’ advertising.  Similarly, color laser printers are inexpensive to purchase but also have a high cost of operation.

Multifunction systems operate on low cost-per-page agreements that include supplies, preventative maintenance, and on-site service.  The net result is lower output costs. 

Considering the facts, will you put color back into productivity? continue reading...

The most expensive liquid in the world may be the ink located in the cartridges used for ink jet printers.  Did you realize that it costs around $2,800.00 a gallon for this ink?  With expenses like this, it’s not surprising that many new computers now include a color ink jet printer for free—the computer company will probably make more of a profit on replacement cartridges than they did on the original computer.

So how does this affect you?

Ink jet printers may make sense for casual use at home but they can be a huge burden to office budgets. More and more businesses are realizing that a color multifunction system is a smart part of a cost reduction strategy. 

• Lower your Cost per Page: Color Multifunction systems provide output at a fraction of the cost of ink jet printers.  Using an ink jet printer can cost you up to 80 cents per page whereas color multifunction systems operate at fixed costs of less than 10 cents per page.
• Increase Speed and Improve Quality: Color MFPs print at up to 35 pages per minute and in brilliant color.  As well as being painfully slow, color ink jet printers need to use expensive paper to produce a professional image.

• Enhance Business Processes: Many color multifunction systems incorporate scanning, copying and even faxing that will increase business efficiency. 

Southern Solutions offers document and network management solutions to Southern Maryland and Charles County including, Bennsville, Bryans Road, Hughesville, Potomac Heights, Saint Charles, and Waldorf. continue reading...

Scan to email is one of the most convenient forms of scanning today and can provide the greatest efficiency improvement in any organization.  Your customers are progressively expecting to receive documentation via email. You can effectively meet this critical business requirement through the use of devices like multifunction systems (MFPs).

MFPs feature high speed scanning that allows documents to be converted to common digital formats like PDF, .jpeg or .tiff formats.  These files can be sent to email addresses  or directed to a network folder.

Multifunction systems can also help enhance your corporate security.  Create a secure cache for both your paper and digital information and scan documents to an Electronic Document Management System.  Information can be accessed instantly with a keyword search.  Your critical paper documents can now be backed up off site, building a foundation for a sensible disaster recovery plan.

Sending scanned documents as an email attachment enhances both privacy and productivity.  In addition, scanning files to an Electronic Document Management system creates a reasonable disaster recovery strategy.

Southern Solutions offers document and network management solutions to Charles County Maryland including, Faulkner, Ironsides, Issue and Malcolm. continue reading...

By Corey Smith

With the financial challenges of current market conditions, being green can provide your organization with much needed fiscal relief. Being green can help you to save money.

There are more factors in being green in printing than you might think.

eWeek has published an interesting article on this very topic.

Here are some key areas that the eWeek article points out.

1. Duplexing. Printing on both sides of the stock is an obvious way to save paper. You need to be sure to have a device that makes duplexing easier. In fact, you can set up the print driver to default to duplexing.
2. Printing N-Up (multiple items on the same sheet). If you can print 2 or 4, for example, on the same sheet, you can save some paper. Using traditional tools like MS Word, this can be a bit more of a challenge. Many printers have the capability right in the driver now.
3. Recycled Paper. Using recycled paper may help the environment, but it may not cost you less money. Some printers aren’t designed to handle this media and might require more service and support if used improperly.
4. Ink Saver Mode. Most printers now have an ink saver mode that allows less ink to be used when printing. In many cases, you won’t even know the difference in the quality of printing.
5. Energy Saving Features. Most devices now have the ability to go into energy saver mode. This draws significantly less power but does take some power up time to be ready to print. Saving energy means saving money.

You can read the entire eWeek article here.

Corey Smith is the Editor in Chief for Office Product News and maintains a business and technology blog.

Southern Solutions offers copiers, printers and mfps to Charles County, Maryland Businesses, including the following cities: Potomac Heights, Saint Charles, Waldorf, Bel Alton, Benedict, Bryantown, Cobb Island and Dentsville. continue reading...