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The most expensive liquid in the world may be the ink located in the cartridges used for ink jet printers.  Did you realize that it costs around $2,800.00 a gallon for this ink?  With expenses like this, it’s not surprising that many new computers now include a color ink jet printer for free—the computer company will probably make more of a profit on replacement cartridges than they did on the original computer.

So how does this affect you?

Ink jet printers may make sense for casual use at home but they can be a huge burden to office budgets. More and more businesses are realizing that a color multifunction system is a smart part of a cost reduction strategy. 

• Lower your Cost per Page: Color Multifunction systems provide output at a fraction of the cost of ink jet printers.  Using an ink jet printer can cost you up to 80 cents per page whereas color multifunction systems operate at fixed costs of less than 10 cents per page.
• Increase Speed and Improve Quality: Color MFPs print at up to 35 pages per minute and in brilliant color.  As well as being painfully slow, color ink jet printers need to use expensive paper to produce a professional image.

• Enhance Business Processes: Many color multifunction systems incorporate scanning, copying and even faxing that will increase business efficiency. 

Southern Solutions offers document and network management solutions to Southern Maryland and Charles County including, Bennsville, Bryans Road, Hughesville, Potomac Heights, Saint Charles, and Waldorf. continue reading...

Scan to email is one of the most convenient forms of scanning today and can provide the greatest efficiency improvement in any organization.  Your customers are progressively expecting to receive documentation via email. You can effectively meet this critical business requirement through the use of devices like multifunction systems (MFPs).

MFPs feature high speed scanning that allows documents to be converted to common digital formats like PDF, .jpeg or .tiff formats.  These files can be sent to email addresses  or directed to a network folder.

Multifunction systems can also help enhance your corporate security.  Create a secure cache for both your paper and digital information and scan documents to an Electronic Document Management System.  Information can be accessed instantly with a keyword search.  Your critical paper documents can now be backed up off site, building a foundation for a sensible disaster recovery plan.

Sending scanned documents as an email attachment enhances both privacy and productivity.  In addition, scanning files to an Electronic Document Management system creates a reasonable disaster recovery strategy.

Southern Solutions offers document and network management solutions to Charles County Maryland including, Faulkner, Ironsides, Issue and Malcolm. continue reading...