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Waldorf, MD  20601
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Maryland Xerox Dealer

Exposed: The Low Cost of Today’s Document Management

Any business whether it’s healthcare facilities, legal firms, financial services or educational institutions, has to deal with an inordinate amount of documents.  When digging through a dusty file cabinet for a case study or client information, at the back of any file clerk or assistant’s mind is the question “Isn’t there a better way?”iStock_000001603012Small

Anyone who deals with paper on a regular basis has dreamed of having their paper information on their computer.  Now that the price of hardware space has decreased, the possibility of integrating an electronic document management system is more appealing than ever. 

Here are a few facts: continue reading...

  • A four-drawer filing cabinet holds about 10,000 pages of paper.
  • A 100 Gigabyte Hard Drive holds information from 200 filing cabinets.
  • Documents can be organized into logical electronic files that can be retrieved through convenient keyword searches.
  • Documents’ privacy and security are improved through password-protected access.
  • Your information is backed up regularly to create a disaster recovery strategy.
  • You can optimize the amount of information stored by reducing the color and resolution of documents and changing the file formats to PDFs (Portable Document format) and TIFFs (Tagged Image File Format)

Scan to Email

Scan to email is one of the most convenient forms of scanning today and can provide the greatest efficiency improvement in any organization.  Your customers are progressively expecting to receive documentation via email. You can effectively meet this critical business requirement through the use of devices like multifunction systems (MFPs).

MFPs feature high speed scanning that allows documents to be converted to common digital formats like PDF, .jpeg or .tiff formats.  These files can be sent to email addresses or directed to a network folder.

Multifunction systems can also help enhance your corporate security.  Create a secure cache for both your paper and digital information and scan documents to an Electronic Document Management System.  Information can be accessed instantly with a keyword search.  Your critical paper documents can now be backed up off site, building a foundation for a sensible disaster recovery plan.

Sending scanned documents as an email attachment enhances both privacy and productivity.  In addition, scanning files to an Electronic Document Management system creates a reasonable disaster recovery strategy.


Southern Solutions offers document management solutions in Charles, Calvert, and St. Mary’s counties in Southern Maryland including, Avenue, Beachville-St. Inigoes, Bushwood, Callaway, and Chaptico-Maddox.

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Xerox To Raise Its Game In Solid Ink With New A3 Offering

From BLI

November 26, 2008 – Xerox Office Group (XOG) held a briefing for industry analysts at its Wilsonville, OR, facility on November 19 to deliver a sneak preview at an all-new and groundbreaking color MFP set to debut in 2009. While details about the product (name, speed and price) won’t be shared until closer to its launch, the concept and execution certainly look intriguing—perhaps even game-changing for certain segments of the market.

The news: Xerox is readying an A3-class color MFP based on its solid-ink technology as a competitor to 11" x 17" color laser engines and HP’s Edgeline inkjet-based offerings. Pioneered by Oregon State University researchers in the 1980s and commercialized by printer maker Tektronix (Xerox acquired the color printing and imaging division of Tektronix in 2000), solid-ink engines are currently used by Xerox in some A4-class printers and MFPs such as the Phaser 8860 family (which includes the 8860 and the 8860MFP). The technology uses melted ink sticks, as opposed to toner particles or liquid ink, to render an image.

Xerox has steadily increased the speed and lowered the cost of its solid-ink offerings, which has let the technology migrate to devices targeted to general office use. For example, the Phaser 8860 and 8860MFP feature different modes and different speeds for each mode. The highest quality output is delivered at the slowest speed, which in the case of the Phaser 8860 family, is 10 ppm in High Resolution/Photo mode. For more on this, see the article, Color For The Price Of Monochrome.

With the upcoming MFP, Xerox will take those advancements to the next level. According to the company, the new device is faster than previous solid-ink offerings. It is also exceedingly easy to use; as with current solid-ink devices, replenishing supplies is as easy as dropping mess-free ink sticks into the proper slot. Because the sticks simply drop into a carriage, once they’re depleted there are no cartridges to discard, thus reducing waste. There’s also no potential mess involved due to the dust-free nature of the sticks. The new device also has the potential to redefine affordable office color printing, though final per-page pricing is not yet available.

“When we were doing due diligence for the Tektronix acquisition, I felt the crown jewel of the company was not their channel presence or even the outstanding A4 color laser business, but its solid-ink technology,” recalled Rick Dastin, president of XOG. “This new model represents some of the best technology you’ll see anywhere. It delivers all the expected features and functions of a laser A3 MFP, with the added benefits of lower cost and better sustainability attributes.”

This article originally appeared at Buyer’s Lab.


Southern Solutions offers copiers, printers, mfps and toner to Solomons, Barstow, Broomes Island and Dares Beach, Maryland. continue reading...

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