Maryland copiers

Office printers have come a long way in recent years in regard to print quality, speed, and volume. As technology continues to advance, newer equipment allows your office to become more productive and cost effective. Your office cannot compromise when it comes to quality. Multifunction printing equipment has set itself apart from the competition as the high quality alternative to your standard desktop printer. Multifunction printing gives you the combined ability to print, copy, scan, and fax, all from one machine. There are many benefits your office will gain by switching to Multifunction, including:

• Easy to use interface
• Save on office space by consolidating equipment
• Improved the efficiency and productivity of your office
• Easily update your document management system

There are many reasons to make the switch to multifunction printers in your office. If you would like to learn more about the benefits of switching to multifunction, please contact Southern Solutions today! continue reading...

Old copy machines and multifunction printers change hands quite often. Once your lease is up or you are ready to sell your old equipment to upgrade, there is a plethora of information just sitting on your devices, waiting for someone with a little bit of knowledge and software that can be obtained for free online. There are a few easy ways to help safeguard your data from those who are seeking to exploit it.

• Wipe your Hard Drive - Copy machine sand Multifunction printers produced in the past ten years most likely have a built in memory system. This allows for the instant retrieval of previously scanned documents, without the need of the original.
• Data Security Kits - utilizing a data security kit will further protect your data and ensure that files cannot be accessed or recovered, even after deletion.
• Replace the Hard Drive - If you are really worried about talented hackers getting ahold of your data, the safest route is to replace the hard drive in your device altogether. This ensures your data stays safe and cannot be retrieved.

These are just a few of the ways you can ensure your data is safe, even after you sell your copy machine. Contact us today to learn more about how you can ensure your data is always secure. continue reading...

IT Services from Southern Solutions can help you get a jump on all of your IT and network issues before they get out of hand. Our team can help give you the peace of mind of knowing that if a problem does arise, that we will be there to help through every step of the way. IT issues can be frustrating to say the least. Having an experienced team at your disposal can decrease downtimes, increase employee productivity and help get everyone back on track.

Common Network Issues include:

• Security: Do you know if your network is secure? Our team can ensure that your network is up to date and as secure as possible.
• Downtime: Don’t waste time, money, and productivity again by facing long downtimes. Southern Solutions gets you back up and running in no time!
• Backup: Is your data backed up in case of an emergency? Southern Solutions helps you ensure that you don’t lose important client or internal data if disaster strikes.

Contact us to learn more about our Network Services and IT Support from Southern Solutions! continue reading...

Document Management systems from Southern Solutions have become an increasingly popular solution for businesses that are seeking new ways to optimize the way in which they handle documents. With the evolving nature of business and the increasing amount of collaboration that is required to complete projects, it is vital that you equip your employees with the proper tools to ensure that all projects are completed to the best of their abilities.

Document Management systems from Southern Solutions give you the tools to maximize collaboration between employees, increase security of your documents and reduce costs associated with document reproduction.

Collaboration
Document Management systems provide one of the best solutions for improving employee collaboration. Whether employees work side by side or are across the globe from one another they can collaborate like never before.

Security
Security of your documents is one of the most important aspects of business today. Improving the security of your documents with permissions and passwords will help to ensure that trade secrets and company information stays safe.

Cost Savings
Cost Savings come into play in a number of areas with Document Management systems from Southern Solutions. Save money through a significant reduction in printing and by reducing the amount of time it takes to retrieve lost or misplaced documents.

Contact us today to learn more about how we can help equip your business with the latest Document Management software solutions from Southern Solutions! continue reading...

Smart printing habits are smart to implement in any type of business. Printing accounts for, on average, up to 3% of your annual budget. By implementing a few simple printing habits into the way that your office prints, you will be able to begin saving!

Here are some of our favorite smart printing tips:

• Duplex Printing: Duplex printing is an option that many printers come standard with now. This option prints on both sides of a piece of paper, saving you up to 40% of your paper expenditure.
• Print Preview: Utilize print preview to remove extra content, banner pages and blank pages that appear at the end of a document. Cutting out the fat of a document adds up quickly and can equate to significant savings over time.
• Proper Device Deployment: Deploying the devices in your office in a way that facilitates productivity and prevents bottlenecks is very important. You don’t bog down any one printer and extra prints are avoided with less documents getting lost in the fray.

Contact us today to learn more about how we can help you implement new methods of print reduction within your business. continue reading...

We all know that there are many different features of copy machines that we must pay attention to when we are looking to purchase or lease new equipment. Whether it is the overall quality of copy to the speed of the machine, all of these factors play directly into the overall productivity of your office. Speed in the copier world refers to pages per minute (PPM), and there is a wide range of speeds available. While multiple speeds may work for a number of different office situations, if you do not equip yourself with the correct speed, you will severely hinder the productivity of your office.

Here are the recommendations for copier speed based on the size of your business:

• 15 PPM – 20 PPM : Small/Home Offices
• 30 PPM – 50 PPM : Small to Mid sized office
• 50 PPM – 70 PPM : Mid sized to Large offices
• 70 PPM – 90 PPM : Large Offices
• 90 PPM – 100 PPM : Commercial Sized Copiers for Large offices

These are the recommended speeds of copiers and their corresponding office sizes. Every business is different, and some businesses may require a larger or smaller copier depending on their volume of daily copying. Contact us today to learn more about which copier is right for your office! continue reading...

We all have had to deal with obsolete copier equipment in our lives. It is very stressful, and the finished product is rarely what we expected. Odds are, if your copy machine is more than half a decade old, it’s probably already become obsolete. You can continue to allow your employees to unnecessarily waste time with stressful copy equipment that kills productivity, or you can start fresh with a new copy machine.

We don’t all have the luxury of room in the budget to go out and purchase all new copier equipment however. This is where copier leasing comes into play. Copier leasing helps to combat the quickly changing landscape of technology. Copy machines are no different than any other piece of technology, as new models come and go as quickly as the latest phone or tablet technology. Leasing copiers is a great option that gives you the latest technology for an affordable cost, without tying you to the machine until it’s time to purchase a new copier down the road.

Leasing gives you the opportunity to utilize the latest technology, and upgrade down the road when you see fit. Contact us today to learn more about how you can upgrade your copier fleet by leasing a new copier! continue reading...

Most businesses today do not have proper measures in place to monitor and control printing. By leaving printing unmonitored and uncontrolled, you are leaving your business vulnerable to out of control printing costs. Printing can become expensive quickly, especially if your employees have access to full color printing. Print management programs give your office the ability to monitor printing completely. This means you will know exactly who is printing what, from a departmental overview down to the individual user.

Print Management programs offer many benefits including:

• Reduced Costs – By cutting down printing, your business will save money on supplies such as paper and toner.
• Increased Productivity – Cutting out unnecessary printing leaves your printers and multifunction devices open for those who need them. This prevents productivity killing bottlenecks.
• Reduced Waste – By printing less, you save more and contribute to saving the environment. We all need to do our part to reduce unnecessary waste.

Contact us today to learn more about how we can help you reduce printing by instituting a print management program today! continue reading...

Properly deploying the copier and print equipment in your office is extremely important in regards to your overall productivity as a business. The placement of equipment may not seem like such an important choice, however it can have drastic effects on your business as a whole.

Aside from deployment, it is important to have the correct combination of copiers and printers in your office. Having the right combination of equipment allows your employees to never face downtimes or have to wait for access to a printer, copier, or multifunction device.

With Southern Solutions, these difficult decisions are made easy. We can help you determine your organizational needs for copiers and printers, picking the perfect equipment and optimizing the deployment of equipment in your office. This means that each piece of equipment is placed in a way that benefits the most users without bogging down or overloading any one machine.

Contact us today to learn more about how we can help optimize your office copiers and printers! continue reading...

Most of us are familiar with this situation: You are hurrying to finish a project that is due in the morning. You go to print out a document and your printer doesn’t respond. Nobody wants to be in a situation where their equipment caused the project to be late, and you shouldn’t have to. With Southern Solutions, you can avoid this scenario all together.

Regular maintenance agreements keep your equipment up and running so they are available when you need them most. If your equipment ever does go down, technicians are available to ensure that your printers and copiers will be up and running again in no time.

There are many benefits to regular maintenance, including:

• Extend the life of your print and copy equipment
• Optimize your equipment to automate meter reads and order supplies
• Peace of mind that your equipment will be ready when you need it

Contact us today to learn more about regular service agreements and how you can optimize your printers and copiers! continue reading...