It is very easy for your IT team to become overwhelmed by end user issues and lose sight of your company’s core business initiatives. Many of these end user issues relate to office printing. Paper jams, offline systems and supply shortages consume IT professionals because rarely can they fix these issues remotely.

Luckily, there is a solution. Managed Print Services (MPS) can help your IT personnel focus on their tasks. Furthermore, MPS will make your entire printer fleet more efficient and cost effective by eliminating printer management from the tasks of your IT team and providing the following services:

· On Site Service: A certified technician will come to your office to take care of any service issues with your devices.

· Maintenance: Like all mechanical devices, printers require maintenance. With MPS, your devices will receive preventative maintenance to minimize printer downtime.

· Help Desk Support: MPS provides your end users with a number to call for all their printing questions, reducing distractions to your IT department.

· Supplies Management: Manage Print Services will monitor supplies for all your various devices. You will receive supplies as necessary to avoid extra storage needs without being stuck without supplies when necessary.

IT resources are critical to the success of your company. Now you can ensure your IT department can stay focused by enrolling in Managed Print Services. continue reading...

Offices everywhere continue to explore how they can reduce their carbon footprint. However, many offices fail to realize that some of the biggest power consumers are copiers and printers.

With today’s multifunction systems, it is very easy to install a single machine that will print, copy, scan and fax. A typical workgroup consumes 481 kWh per month and costs over $600 per year to power. Now think about how many workgroups are in your company and see how more devices, may not always be better.

Reducing the power consumption of your printer and copier fleet makes both environmental and economic sense. Here are a few ways that we can help you accomplish this:

Solution 1: Device Consolidation

A practical solution for decreasing costs is consolidating devices with multifunction systems that print, copy, fax and scan. Today, there are many options available that include compact desktop systems, robust workgroup and even departmental systems.

Solution 2: Power Saver Modes

Energy Star certified devices are the best at saving power whenever possible. These devices can be set to enter sleep mode and even turn off automatically at night. Older systems take a long time to warm up, and therefore discourage offices from turning them off. However, most new systems have technology that lets them warm up from sleep mode quickly, minimizing the interruption to your work.

Solution 3: Retire Older Devices

Some of the biggest power hogs may be older printers and copiers that have been kept around for convenience and because they aren’t technically broken. Many of these are hidden under desks and shoved into corners. While they may be convenient, it probably does not make sense to power a printer that is only printing a handful of pages every month, especially when power is so expensive. In the interest of power savings, it may make sense to retire and recycle these systems in exchange for a more cost-efficient device.

We can help you reduce the power usage and carbon footprint of your organization. Contact us today to learn more about how you could start saving the environment and money today! continue reading...

The health of the environment is a pretty hot topic these days. Hybrid vehicles, biodegradable packaging and reusable grocery bags are just some of the ways society has been inundated by environmental friendly technologies.

It didn’t take long for companies to realize they need to reduce their carbon footprint, too. However, in today’s tight financial economy, it can be hard to adopt expensive albeit green technology. Luckily, designing and implementing a green printing strategy can help save the environment and save money.

A green printing strategy starts with the goal of reducing the carbon footprint of office printing by targeting paper usage and energy usage. When these areas are optimized, the combined environmental and economic impact is amazing.

1. Reduce Paper Usage

It take almost two thirds of a tree to create one case of paper and the production of a single ton of copy paper produces almost 6,000 pounds of greenhouse gases.

The average office employee consumes 2 cases of printer/copier paper each year. Therefore, a company with 100 office employees will consume 120 trees per year and releas over 28,000 pounds of greenhouse gasses just in their paper usage. With a case of paper costing over $30, the annual cost for this company would be $6,000 or $500 per month.

One simple strategy to reduce paper usage is to set your printers and copiers to default to duplex (two sided) printing. This easy step can reduce your paper usage by up to 50% and save over 60 trees per year. On top of saving the environment, reducing paper usage can save the company up to $3,000 per year.

2. Consolidate Printer and Copier Devices

Printers and copiers use a considerable amount of energy. The average office copier consumes 285 KWh of electricity each month while an average printer consumes 49 KWh. A company with 10 copiers and 50 printers requires electricity that takes approximately 46,500 pounds of coal. Burning this much coal emits 132,525 of greenhouse gasses each year and costs about $6,000.

Many companies are realizing that they can consolidate printer and copier devices with Energy Star certified multifunction systems. A smaller fleet of devices requires less energy to operate. Strategically placed multifunction systems that print, copy, fax and scan can easily lessen the energy requirements necessary and save big money. By decreasing energy usage, the amount of coal burned is greatly decreased.

Creating a green print strategy is a great way to save the environment and save money for any office. continue reading...

In today’s work environment, expenses rarely go unchecked. It is very common for a department of a company to be required to create monthly or quarterly expense reports. However, tracking printing costs can be quite the task. Therefore, many companies simply lump the expense in with other various office costs such as supplies or furniture. Although this may seem like the easiest way to complete expense reports, it may also be the most expensive.

Print management software is an easy way to control, monitor and report the printing done by your company. Not only will your monthly reports be made simple, but you will become more aware of where your budget is spent. You will also be able to use access controls to limit printing to certain departments and set up defaults to save ink and paper.

Today’s innovative print management software provides the latest techniques to help users change their printing habits and decrease their costs. The software features easy-to-use interfaces that can be used with nearly any multifunction device, even if on a network. You can even be sent notification reports when your printers are down or low on toner. This will help your office run more efficiently.

Quarterly, monthly, or even weekly reporting is made very easy with print management software. Authorized users merely log in to the software using a pin code or password to access the reports. When installing your software, you will set it up for your needs. Therefore, reports can be printed with the touch of a single button.

Never again will you have to worry about expense reports. By utilizing print management software, you will be able to spend your time working on more important things, rather than trying to collect data on your company’s printing habits. To set up print management software in your office, be sure to contact us today!

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